![]() ![]() Inside the “Schedule” tab, select a week. You’re ready to make some weekly schedule templates.Click on a box and select “Unavailable” to show that an employee can’t work it. You’ll see a table where rows are employees and columns are days of the week.Go to the “Schedule” tab again and this time, click on “Team Availability.” If you know your team members’ availability, you can go ahead and set it.Assign the employee their maximum weekly hours, seniority, and roles. Find the “Auto-Schedule rules” at the bottom of the “Job Details” page.Click on any employee to open their profile. Click on the “Team” tab in the main menu to pull up a list of your employees. Now, to set up your employee auto-scheduling rules.Then, name the department whatever you like. Type in the box to create new roles or scroll down to select old ones.Click on “Schedule” in the main menu and then “Departments/Roles.” From there, click on the “Add New Department” green button. Here’s how you can create your employee schedule automatically with Homebase: In just a few steps, you’ll have your schedule set up and ready to share. Using Homebase is the easiest way to create a work schedule – certainly better than a manual shift schedule template. How to Use Homebase to Build Your Employee Schedule Automatically Sounds like a lot of manual work, doesn’t it? Let’s look at a simpler method that’ll save you tons of time in the long run - using Homebase to schedule your shifts. Remember, you’ll have to repeat those steps every time you want to make a new schedule. Add in your employees’ names and build your schedule.Go to “Insert” and “Picture.” It’s a quick step that’ll add some customization. Customize your template - highlight cells and change the background colors to match your business’s branding.Double-click on the template and a new spreadsheet with this template will open.Scroll down and you’ll see a template called “Weekly employee shift schedule.”.In the search box in the upper right corner of the “Template Gallery,” search for “schedule.”.Go to “File” and then “New From Template.”.Here’s how to create an employee shift schedule in Excel: It’ll make your schedule look more professional and only takes a few minutes.Ĭreating an Employee Shift Schedule With Excel Customize your color scheme and, if you’d like, add your logo.Google’s template includes a monthly overview as well as weekly schedules. On the next page, the template gallery, choose “Employee shift schedule.”.Click “New,” hover over the arrow next to “Google Sheets,” and choose “From a template.”.Creating an Employee Shift Schedule With Google Sheetsįirst, to create an employee shift schedule in Google Sheets : But if you still prefer creating your schedules with old-school spreadsheets, here are the best ways to do it with templates. Using modern scheduling software is the easiest and quickest way to schedule employee shifts. How to Use a Shift Schedule Template in Google Sheets or Excel In Excel 2010+, you can create a PDF by going to File > Save As and choosing PDF.Get Started 1. Share the final schedule with each employee Some people try to use software to automate the creation of the schedule, but sometimes it's just easier to use your own brain, especially when there are considerations you need to factor in that a computer can't automate. Enter each employee's schedule into the spreadsheet You could also share a draft copy of the spreadsheet to have each person fill it out online, but that may depend on your employees (and their computer skills). Print a blank sheet for each employeeĪfter printing a blank schedule, you can have each person fill in by hand what days they want to work, which days they specically need off, vacation days, etc. How to Create a Flexible Employee Schedule To create a 6-week employee schedule instead of a 4-week schedule, just unhide the columns to the right of the table.You can change the background colors to highlight different weekend days if you want to.You can put whatever codes you want into other cells as notes about people taking time off, availability for on-call, etc.The Total row(s) and the Days column count the number of X's so that you can easily tell how many people are working each day as well as how many days each person is working.The whole point of this template is to make it easy for you to create a very flexible employee schedule. Add an "X" into a cell to indicate what days a person is going to work. It uses a separate table for day and night shifts. This employee shift scheduling template helps you create a 4 or 6-week schedule for any number of employees.
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